This document refers to personal data, which is defined as information concerning any living person that is not already in the public domain. The General Data Protection Regulation seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already held in the public domain
Personal DataShredx uses the information collected from you to provide quotations which may require both email and telephone contact. Shredx also acts on behalf of its clients in the capacity of data processor. When working exclusively as a data processor, Shredx will be acting on the instruction of its client, and will work in accordance with the secure shredding standard BS EN15713.
Any information Shredx holds about you and your business encompasses all the details we hold about you and any sales transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit referencing agencies.
Shredx will only collect the information needed so that it can provide you with shredding services, Shredx does not sell or broker your data
Legal basis for processing any personal dataTo meet contractual obligations to clients and to respond to marketing enquiries.
Legitimate interests pursued by ShredxTo promote the sales and marketing services offered by Shredx and to market services offered by Shredx exist in clients
ConsentThrough agreeing to this privacy notice you are consenting to Shredx processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing us or writing to us, see last section for full contact details.
DisclosureShredx does not broker or pass on information gained from your engagement with us without your consent. However Shredx may disclose your personal information to meet legal obligations, regulations or valid governmental request. The agency may also enforce its terms and conditions, including investigating potential violations of its terms and conditions to detect, prevent or mitigate fraud or security or tactical issues or to protect against imminent harm to the rights, property or safety of Shredx, its clients and/or the wider community.
Retention policyShredx will process personal data during the duration of any contact that you have with them and will continue to store only the personal data needed for two years after the contact has expired to meet any legal obligations. After two years any personal data not needed will be deleted.
Data storageData is held in the UK using website servers provided to Shredx
Your rights as a data subject
Whilst Shredx is in possession of processing your personal data, all data subjects have the following rights
- right of access - you have the right to request a copy of the information we hold about you
- right of rectification - you have a right to correct data that we hold about you that is in accurate or incomplete
- right to be forgotten - in certain circumstances you can ask for the data we hold about you to be erased from our records
- right to restriction of processing - with certain conditions apply you have a right to restrict the processing
- right of portability - you have the right to have the data we hold about you transferred to another organisation
- right to object - you have the right to object to certain types of processing such as direct marketing budget
- right to object to automated processing, including profiling - you also have the right not to be a subject to the legal effects of automated processing or profiling
In the event that Shredx refuses your request on the rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. Shredx at your request can confirm what information it holds about you and how it is processed
Before personal data can be released.To access what personal data is held identify will be required
Shredx will accept the following forms of ID with information on your personal data as requested. A copy of your national insurance card, driving license, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If Shredx is dissatisfied with the quality, further information may be sought before personal data can be released.
All requests should be made to firstname.lastname@example.org or by phoning (0845) 600 1095 or writing to us at the address below.
In the event that you wish to make a complaint about how your personal data is being processed by Shredx you have the right to complain to Shredx managing director. If you do not get a response within 30 days you can complain to the data protection regulator.
Shredx Media and Document Services20a The Ave
Tel: 0845 600 1095 or email email@example.com